Office of the Rector

The St. Joseph Seminary College Rector is the Chief Servant-Leader of the whole Seminary community.  As such, he is responsible in overseeing the implementation of administrative policies and animates the general Seminary formation program outlined in the Five Areas in Seminary Formation in view of its Vision and Mission.

The following are the duties and responsibilities of the Seminary Rector:

1. Ensures the implementation of the Seminary policies, plans, programs, rules, and regulations approved by the Bishop;
2. Makes the final decision as regards admission, recommendation, and dismissal of seminarians after consultation with the Seminary lay and Priest-formators;
3. Presides over the regular meeting of the Seminary Priest-formators;
4. Presides over the monthly Rector’s conference and Community General Assembly;
5. Appoints personnel to minor positions in the Seminary or if the case may so require;
6. Is responsible in hiring and terminating Seminary personnel;
7. Coordinates with and strengthens the linkage of the Seminary with the Seminarians’ Parents-Teachers Association (SPTA) and the St. Joseph Seminary College Alumni Association (SJSCAA);
8. Officially represents the Seminary in academic, religious, civic, and social functions and in any contracts the Seminary engages into;
9. Establishes linkages with government and non-government organizations for the uplift of Seminary formation;
10. Supervises all seminarians belonging to the Diocese of Dumaguete.
11. Supervises the General periodic evaluation for seminarians and Priest-formators;
12. Prepares the Annual Seminary Report and submits it to the Bishop.

Office of the Academic Dean

The Academic Dean is in charge of all Academic-related programs and activities in the Seminary.  He is primarily responsible for the formulation and implementation of the Seminary’s academic policies and programs.  He plans, organizes, and updates the academic curriculum of the Seminary consistent with its own Vision and Mission.  He monitors its implementation, makes the Semestral Schedule and Faculty loads.

            The following are the duties and responsibilities of the Academic Dean:

1. Implements and supervises the Seminary’s academic programs, policies, and formulates means for the maintenance and upgrading of the Seminary’s academic standards;
2. Establishes policies pertaining to the curriculum and subject content, teaching methodologies, evaluative techniques, the selection of textbooks, and other instructional materials, the development and use of learning resources that ensure the orthodoxy and integrity of the Christian faith and Church teachings;
3. Initiates continuous dialogue with the Deans of Studies of other College Seminaries regarding Academic curriculum and programs to facilitate continuity and coherence of the Seminary’s intellectual formation program;
4. Provides in-service training for faculty development that teaching methodologies and strategies may be updated;
5. Develops venues and mechanisms for on-going philosophical-pastoral research and linkages with other academic communities and institutions;
6. Recommends to the Rector the appointment, promotion, and termination of academic personnel;
7. Prepares and distributes clearances for seminarians at the end of each Semester;
8. Recommends to the Rector the conferment of academic degrees and awarding of diplomas or certificates on qualified candidates for graduation and other awards;
9. Endorses requisitions for activities related to academics;
10. formulates, in coordination with the Seminary Procurator, policies and procedures governing financial transactions with students, faculty, and staff;
11. Coordinates with the Superintendent of Diocesan Schools in matters that pertain to curricular and extra-curricular activities;
12. Prepares an annual report to the Rector on the condition of the past Academic Year;
13. Performs other duties that may be assigned or delegated by the Seminary Rector;

Office of the Community Life Director

            The Community Life Director is responsible in formulating (in consultation with the other Seminary Priest-formators) and implementing policies and programs which will provide an environment conducive to a healthy, responsible, and Christ-centered community life.  He conducts regular conferences with the seminarians to foster in them the exercise of Gospel values and the practice of the faith in the midst of community.  He is assisted by the duly elected Vice President of the Seminary Student Council (SSC) in keeping the community’s peace and order condition.

            The following are the duties and responsibilities of the Community Life Director:

1. Animates and accompanies the seminarians in their journey while in formation, so that, the rules and regulations in the light of the Five Areas may be implemented and achieved;
2. Enables the seminarians to make the gradual transition from a more receptive role of a learner to that of a competent exponent of Christian faith and conduct;
3. Calls the seminarians for Individual Conference (IC) regularly that he may be able to guide and direct them in view of the external forum;
4. Regularly sits down with the Seminary Student Council to discuss the condition of the community and plan for corresponding action;
5. Enforces commensurate sanctions to erring seminarians as the case may call or the conditions may so provide with due respect to procedures and in coordination with the other Priest-formators;
6. Reports to the Seminary Rector about the development and problems of particular or group of seminarians that need attention and action;
7. Keeps a record of individual or class/group outing of seminarians and reports them regularly to the Priest-formators’ meeting;
8. Prepares and submits to the Rector an annual report on the condition of the Community Life of the Seminary for the past School Year.

Office of the Spiritual Director

            The Spiritual Director is responsible for the Seminay’s Spiritual Formation Program.  He is in-charge of the spiritual growth and nourishment of the seminarians always keeping in mind that the spiritual formation should be closely linked with doctrinal and pastoral training…such formation should help seminarians learn to live in familiar and constant companionship with the Father, through Jesus Christ, His Son, in the Holy Spirit.  Seminarians should learn to live according to the Gospel and to grow in faith, hope, and charity.  By exercising these virtues, they will develop the spirit of prayer, secure strength and protection for their vocation, promote the vitality of the other virtues, and grow in the desire to win all to Christ (Optatam Totius no. 8).

            The following are the duties and responsibilities of the Spiritual Director:

1. Fosters the spiritual growth and faith life of the seminarians and other members of the St. Joseph Seminary College community by implementing the existing spiritual formation program and formulating new ones to reinforce and update spiritual development;
2. Plans and provides the spiritual and liturgical services appropriate to the needs of the Seminary community like recollection, retreats, and other spiritual activities;
3. Provides suitable and regular opportunities for spiritual direction and discernment;
4. Performs other functions that may be delegated or assigned by the Seminary Rector;
5. Makes inventory and up-keep of the Seminary Chapel.

Office of the Pastoral Director

            The Pastoral Director is the supervisor and coordinator of the Pastoral Program of the St. Joseph Seminary College.  He plans and facilitates the School Year and Summer apostolate assignments of the seminarians and gets in touch with the Parishes and areas where the Seminary networks with.  In the course of the implementation of the Program, he is assisted by lay companions to monitor its efficiency and effectiveness both for the seminarians and formation in general.

            The following are the duties and responsibilities of the Pastoral Director:

1.      Formulates and implements the policies and guidelines of the Pastoral Program of the Seminary in accordance with its Vision and Mission;

2.      Supervises the preparation and implementation of the Pastoral Program in consultation with the Team of Seminary formators and lay companions;

3.      Conducts regular visitations of the seminarians in their Pastoral areas of assignments;

4.      Conducts periodic evaluation of seminarians in consultation with persons involved in their Pastoral areas;

5.      Monitors and evaluates the Seminary pastoral program and recommends policies and plans to improve it;

6.      Renders regular report to the Rector and to the Team of Seminary formators on the state of the Pastoral Program and other related matters as needed;

7.      Gives grades to the First Year seminarians according to their performance in their CWTS Program which is incorporated in the Seminary Pastoral Program;

8.      Performs such duties or assignments if so delegated by the Rector.

Office of the Pre-Philosophy and Vocation Director

            The Pre-Philosophy and Vocation Program Director takes charge in the screening of the applicants for admission to the Pre-Philosophy Program as scheduled.  It is his task to promote and campaign for vocations to the Priesthood and follows them up by sending them necessary information about important schedules relative to the Seminary. He puts to schedule the screening tests and interview of the applicants in coordination with the team of Seminary formators.  When the final list of admission is completed, he visits them in their respective houses and advises them about the requirements.  He conducts the orientation of the new Pre-Philosophy Class about the Seminary: daily schedule, the five Areas in Seminary Formation, the use of the Liturgy of the Hours, the Community Handbook, serving at Mass, among others.  He conducts regular sessions and makes evaluation at he end of the School Year.  Based on the evaluation results, he recommends, with the Pre-Philosophy faculty, a list of Pre-Philosophy seminarians who are recommended for First Year Philosophy.

            The following are the duties and responsibilities of the Pre-Philosophy and Vocation Director:

1. Sends communications to the parishes and Schools in the Diocese for Vocation campaign;
2. Schedules Vocation search-in seminars and orientations and sets the date for screening tests and interview in coordination with the Seminary team of formators;
3. Receives the pertinent documents as per requirements for admission from the applicants for the Pre-Philosophy Program;
4. Turns over academic records of Pre-Philosophy seminarians to the Seminary Academic Dean;
5. Conducts regular formation sessions with the Pre-Philosophy seminarians as a class or in individual conferences (IC);
6. Coordinates with the Pre-Philosophy Teachers in the evaluation of the Pre-Philosophy seminarians at the end of each Semester;
7. Recommends, with the Pre-Philosophy Teachers, the Pre-Philosophy awardees;
8. Consults with the Seminary Rector on the admission and dismissal of Pre-Philosophy seminarians;
9. Designs and formulates new programs and activities for the improvement of the Pre-Philosophy Formation.
10. Performs such other duties as assigned or delegated by the Rector.

Office of the Regency Director

            The Regency Director accompanies the regents’ journey within their period of Regency.  He facilitates individual programs according to their needs and the recommendation of the Seminary formators where he comes from.  He regularly calls the regents for Individual Conferences (IC) that he may monitor and know the development of the regents in view of the assigned program.

            The following are the duties and responsibilities of the Regency Director:

1. Provides a program for the regents and or asks them to make their own program according to individual needs and in view of the recommendation of their Seminary of origin;
2. Coordinates with the team of Seminary formators of other seminaries where the regents belong to discuss and clarify matters pertinent to the issues to be addressed, time or period of the regency, nature of the program, and persons involved;
3. Evaluates the regents in their development within the confined period of regency and sends the same evaluation to the concerned Seminaries;
4. Reports and furnishes a copy to the Bishop on the evaluation and development of the regents in view of the recommendation of the respective Seminaries at the end of the Regency period.

Office of the Procurator

            The Seminary Procurator takes charge over the financial movements of the Seminary.  He is responsible in the collection of the periodic Seminary fees from the seminarians, receives donations from benefactors and donors, and the framing of the annual Seminary School Year budget.  He supervises the Seminary Finance Office and controls, in coordination with the Seminary Rector, the daily cash flow of the Seminary. He monitors the work of the Seminary personnel and oversees the use and care of the Seminary physical plant and facilities. He regularly presents the monthly financial report to the team of Seminary formators.

            The following are the duties and responsibilities of the Seminary Procurator:

1. Oversees the financial movement of the Seminary and strictly controls the cash flow;
2. Prepares the annual budget and sees to it that the Seminary operates within its budget;
3. Intensively monitors the payments of Seminary fees and other obligations of the seminarians;
4. Finds ways and means to raise other resources for the Seminary;
5. Supervises the Finance Office staff and other seminary personnel such that services are rendered effectively and with efficiency by monitoring their work schedule and facilitating job distribution;
6. Coordinates with, plans, consults, and informs the Parish Priests regarding the schedule and procedure of the Seminary’s Seminary Sunday Collection Program;
7. Takes charge of the tangible and intangible Seminary properties and makes an annual inventory which is reported to the Seminary Rector and to the Bishop of the Diocese of Dumaguete;
8. Prepares a monthly financial report relative to the financial condition of the Seminary including in-kind donations;
9. Acts as liaison between the Seminary and other organizations where financial matters are pertinent;
10. Performs other functions if so delegated by the Seminary Rector.